The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto.  Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life – all good reasons to consider a career in this beautiful city.

Job summary

Resumes are being accepted for the position of Senior Purchasing Agent within the Procurement division of the Finance department. Reporting to the Manager, Procurement, the successful candidate will perform professional work of unusual difficulty in the analytical, compliance and operational functions of the procurement process. The Senior Purchasing Agent will perform a variety of assignments which include, but are not limited to:  procurement of goods and services, research and analysis of markets, trends, prices, costs, department needs and other related factors as well as development of term contracts and review of term contracts to ensure compliance with established policies and procedures.  Guided by the goals and objectives of the City of Guelph Administrative Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.

Duties

  • Manage the process for the acquisition of goods and services, including tangible capital assets and equipment, through the competitive bidding process, low value acquisitions, non-competitive purchases, group purchases, contract extensions, and agreements with external agencies
  • Manage all phases of the bidding process for complex construction projects; support large construction and minor renovation project planning and execution per the guidelines and requirements of the CCDC, OAA, and PEO documents and City documents
  • Ensure specific procurements comply with the City’s Purchasing By-law, trade agreements, treaties and supporting policies, protocols and standard operating procedures to achieve the goals of fair, open and transparent procurement opportunities
  • Responsible for the development of procurement strategies, through consultation with client departments, to achieve project objectives
  • Identify and assess legal risks associated with procurements in order to minimize/mitigate the City’s exposure to procurement litigation
  • Develop bid documents, bid forms, contract agreements, terms and conditions and award strategy
  • Responsible for the management of assigned procurement projects, including leading and directing cross functional teams, reviewing specifications and evaluation criteria. Also accountable for providing clients with advice and guidance in the preparation of specifications and evaluation criteria
  • Analyze bids for compliance with requirements of bid documents, perform evaluations and provide recommendations for award in compliance with Canadian procurement case law
  • Manage vendors throughout the procurement process, including responding to bid complaints & disputes, enquiries, providing debriefs to unsuccessful bidders and educating on procurement policies and procedures
  • Maintain client relationships to contribute to the success of their projects
  • Prepare reports to include but not limited to, Purchase Approval Reports, Council Reports, Vendor Performance Evaluation, determine and obtain approvals in accordance with the requirements of the City’s Purchasing By-law
  • Provide contract award notification and prepare contracts for execution
  • Provide contract management/administration of corporate wide contracts and amendments to Department contracts
  • Provide direction to Procurement staff as determined by the Manager of Procurement
  • Identifying methods of improvement to the procurement function
  • Maintain a high level of accuracy in performing all duties
  • Performs additional similar and related duties as assigned

 

Qualifications

  • Considerable experience related to the duties listed above, normally acquired through completion of a diploma/degree in Business Administration, Materials Management, Purchasing and Supply Management or other related field and extensive progressive practical experience in the Public Sector purchasing environment.  Candidates with an equivalent combination of education and experience may be considered.
  • Certified Public Procurement Officer (CPPO) and/or Certified Professional Public Buyer (CPPB) designations would be considered an asset
  • Leadership/supervisory experience
  • Experience interpreting and executing complex legal agreements
  • Working knowledge of end to end procurement procedures, techniques and methodologies, including tendering, evaluation, contract development and negotiation and contract management
  • Working knowledge of procurement standards and ethics of the Ontario Public Buyers Association (OPBA), National Institute of Governmental Purchasing (NIGP), and Purchasing Management Association of Canada
  • Working knowledge of contract law, trade agreements, tax legislation, Municipal Act, and risk management as it relates to bidding and contract management
  • Experience with WAM and JD Edwards is an asset
  • Must possess excellent communication, customer service and interpersonal skills.
  • Strong organizational and problem solving skills with the ability to manage multiple tasks in a demanding environment
  • Demonstrated initiative and have a strong attention to detail & high level of accuracy
  • Demonstrated skills of tact, diplomacy and the ability to maintain a high level of confidentiality
  • Advanced computer skills in Microsoft Office software including Word, Excel and PowerPoint

 

Rate

$81,633.25 – $102,041.56

How to apply

Qualified applicants are invited to apply using our online application system by Sunday May 12, 2019. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

 

Please visit the job posting listed on our careers page and click on the “Apply for this job” button. Instructions will follow.

 

The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

 

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.