Manager, Total Rewards and HR Systems

  • City of Guelph
  • Guelph, ON, Canada
  • Jun 08, 2018
Full time Human Resources

Job Description

The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto.  Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life - all good reasons to consider a career in this beautiful city.

Job summary

Resumes are being accepted for the position of Manager, Total Rewards and HR Systems within the Human Resources department.  Reporting to the General Manager, Human Resources, the successful candidate will use a holistic and integrated approach in managing corporate compensation, including payroll, disability management and return to work, employee benefits/pension administration, HRIS, and employee assistance/wellness programs for the City.  Guided by the goals and objectives of the City of Guelph Corporate Administrative Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.

Duties

  • Provide visible, present and positive leadership to staff consistent with the commitments of the City’s Leadership Charter; developing and nurturing a work environment that is inclusive, respectful and motivating for staff
  • Maintain effective working relationships with a variety of stakeholders including management, staff, service providers and government agencies
  • Manage the salary administration policies and practices for the City including multiple collective agreements and non-union employees
  • Responsible for the City’s overall compensation and government legislated pay equity programs, including accurate documentation of all related data, its analysis and formal reporting when required by the appropriate agency
  • Ensure regulatory compliance and maintain thorough knowledge of statutory requirements
  • Manage and oversee payroll services including implementation of pay changes due to collective bargaining and job evaluation; prepare calculations and/or update pay grids accordingly
  • Audit payroll and compensation practices and identify opportunities for efficiencies and improvements
  • Provide direction and leadership on pension and benefit administration including oversight of programs and ensure proper administration of all pension and benefits policies and programs
  • Oversee employee and family assistance plan and corporate wellness programs and initiatives
  • Prepare budget estimates for the division and monitor expenditures to ensure they are within budget allocations
  • Work closely with the Finance department related to the corporate compensation budget, including assistance with projecting benefit costs for corporate budget purposes
  • Act as the employer's spokesperson with various insurance carriers, third party providers and government agencies; manage and administer the implementation of changes due to government legislation and collective bargaining outcomes
  • Ensure and oversee the overall functioning of the job evaluation program and job analysis process including the recommendation of appropriate job evaluation tools or enhancements
  • Oversee the maintenance of positions and organizational charts
  • Assist with organizational design including recommendations and costing
  • Responsible for and provide oversight of disability management programs, policies, attendance management and return to work processes
  • Responsible for the functional requirements of systems relating to human resources, payroll and benefits; implement enhancements; troubleshoot and respond to changing organizational needs
  • Lead the HR team and business to implement functionalities within the current HR systems including performance management, timekeeping and position control; Assess the need for technology and automation and drive change to improve operation efficiencies and excellence
  • Establish and maintain HR data practices, policies and procedures; oversee data governance to ensure data integrity and security in accordance with City of Guelph procedures and Canadian privacy legislation
  • Participate in organizational project teams to represent the HRIS perspective and interests
  • Prepare Council reports and presentations
  • Perform other related duties as required

Qualifications

  • Considerable experience related to the duties listed above, normally acquired through a degree in Human Resources Management or a related field and significant, progressively responsible management experience in a large, unionized and highly diversified public or private sector organization. Candidates with an equivalent combination of education and experience may be considered.
  • Professional designation such as Canadian Payroll Association, Certified Employee Benefits Specialist or Certified Human Resources Leader is an asset
  • Strong leadership skills compatible with the City’s Corporate Values and Leadership Charter
  • Experience in corporate compensation and benefits administration including payroll, job evaluation, pension, employee and family assistance plans and wellness programs
  • Knowledge of disability management, return to work and WSIB
  • Ability to interpret, understand and apply legislation, regulations, collective agreements, case law, policies, and procedures
  • Knowledge of the Workplace Safety & Insurance Act; Ontario Human Rights Code; Employment Standards Act; typical municipal and departmental policies and procedures; and other related legislation
  • Experience with HRIS applications such as KRONOS and JD Edwards
  • Demonstrated financial and political acumen
  • Demonstrated project management, communication, and leadership skills to plan and develop program objectives/goals; coordinate staff to achieve same; supervise/organize work and performance by others; research, organize, and coordinate projects; classify/organize work; influence adherence to policy/regulations; advise staff; and participate as an effective team member
  • Negotiation and analytical skills to identify, assess, and resolve issues and make sound decisions in a unionized and politically sensitive environment
  • Ability to work independently and collaboratively with other departmental leaders to make program/budget decisions of a complex or sensitive nature and ensure program delivery; and develop and recommend short/long term programs and strategies
  • Ability to write clear, understandable policies, procedures, and reports; and create, evaluate, and present training programs
  • Computer skills using software such as Microsoft Office
  • Ability to travel to locations within and occasionally outside of Guelph

Salary

$97,040.24 to $121,300.29 per year

How to apply

Qualified applicants are invited to apply using our online application system by Sunday, June 24, 2018. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage. 

Please visit the job posting listed on our careers page and click on the “Apply for this job” button. Instructions will follow. 

The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance. 

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.