City of Guelph Guelph, ON, Canada
Aug 13, 2018Full time
The City of Guelph is a vibrant community with over 120,000 people located in the heart of Southern Ontario, just one hours driving distance from Toronto. Set in a picturesque natural setting, Guelph is known for its rich architectural heritage, growing economy and excellent quality of life - all good reasons to consider a career in this beautiful city. Job summary Resumes are being accepted for the position of Accounting Clerk. Reporting to the Supervisor of Accounting Services, this position will provide support to the team including Accounts Receivable, Cash Management and processing Accounts Payable invoices for payment. Guided by the goals and objectives of the City of Guelph Administrative Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference. Duties Log all cheques received and prepare bank deposit. Files Monthly HST activity with CRA. On a quarterly basis self-assess HST on Accounts Payable out of province transactions. Reconcile hold back subsidiary ledger to general ledger each month. Review inventory transactions and book entry at month end. Support Accounts Receivable by creating invoices as required. Support Accounts Payable ensuring payments are made in accordance with best payment terms and proper currency (i.e. CDN $ or US $) Provide support to Accounts Payable by entering invoices into the system for City Departments and various local Boards; including running computer process to interface between Accounts Payable systems. Match invoices to related purchase orders, verify prices, quantities, tax treatment, taking discounts where applicable, proper signing authority Post Accounts Payable invoices into General Ledger system and applicable sub-ledgers and balance as required Prepare journal entries when required Responsible for all filing of accounts payable invoices as well as the annual file management needs Support the cheque payment cycle by matching invoices to cheques Daily interaction with all City departments to answer questions, follow up on issues identified and coordinating cheque pickup for internal customers Handle phone inquiries for internal and external customers Perform account reconciliations as assigned Perform other accounting related duties as assigned Qualifications Experience related to the duties listed above, normally acquired through a grade 12 diploma and 1 - 2 years’ experience in accounts receivable, accounts payable and bank reconciliations. Candidates with an equivalent combination of education and experience may be considered. Proven knowledge and skills in the application of relevant accounting theories and accounting principles in areas such as journal entries, sub-ledger reconciliations, financial controls, year-end reconciliation schedules, accruals, indirect taxes. Proficient use of Accounting software i.e. JD Edwards, WAM. Intermediate skill in MS Excel and Outlook and strong data entry skills with a high level of speed and accuracy. Must be able to work effectively in a team environment possessing excellent interpersonal skills. Must be well organized and be able to prioritize work and meet deadlines. Must be able to handle telephone inquiries in a professional and courteous manner. Must be a reliable self-starter and able to perform a variety of tasks. Must be detail oriented with a high level of accuracy. Knowledge of the Occupational Health & Safety Act. Rate $24.79 - $30.44 per hour How to apply Qualified applicants are invited to apply using our online application system by Monday, August 20, 2018 . Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage. Please visit the job posting listed on our careers page and click on the “Apply for this job” button. Instructions will follow. The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance. Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.